§ A206-2. Procurement procedure.

A. 

Price quotation and proposal requirements.

(1) 

Purchases.

	Estimated Amount of Purchase	Method
	$250 to $999	2 verbal quotes
	$1,000 to $9,999	3 written/fax quotations or written request for proposals

(2) 

Public works contracts.

	Estimated Amount of Public Works Contract	Method
	$250 to $999	2 verbal quotes
	$1,000 to $4,999	2 written/fax quotes
	$5,000 to $19,999	3 written/fax quotes or written request for proposals

B. 

A good faith effort shall be made to obtain the required number of proposals or quotations. If the purchaser is unable to obtain the required number of proposals or quotations, the purchaser will document the attempt made at obtaining the proposals. In no event shall the failure to obtain the proposals be a bar to the procurement.

C. 

Documentation is required of each action taken in connection with each procurement.

D. 

Documentation and an explanation is required whenever a contract is awarded to other than the lowest responsible offeror. This documentation will include an explanation of how the award will achieve savings or how the offeror was not responsible. A determination that the offeror is not responsible shall be made by the purchaser and may not be challenged under any circumstances.